MICROSOFT OFFICE OUTLOOK KEYBOARD
SHORTCUTs
Table of Contents:
1. Main Outlook Features
2. Messages in Main View
3. Messages in Compose View
4. Create Items
5. Calendar Shortcuts
6. Contacts Shortcuts
7. Tasks Shortcuts
8. Business Card View
9. Other Outlook Shortcut
Main
Outlook Features
Ctrl + 1 |
Switch
to Mail |
Ctrl + 2 |
Switch
to Calendar |
Ctrl + 3 |
Switch
to Contacts |
Ctrl + 4 |
Switch
to Tasks |
Ctrl + 5 |
Switch
to Notes |
Ctrl + 6 |
Switch
to Folder List in Navigation Pane |
Ctrl + 7 |
Switch
to Shortcuts |
Ctrl + Shift + B |
Open
Address Book |
Messages
in Main View
Main Window
Tab / Shift + Tab |
Cycle
forward / backward between screen elements (Navigation Pane, Message List,
Search, Reading Pane) |
Ctrl + Shift + I |
Go
to Inbox folder |
Ctrl + Shift + O |
Go
to Outbox folder |
Ctrl + Y |
Go
to another folder as specified |
F3 / Ctrl + E |
Go
to Search box |
Ctrl + M / F9 |
Check
for new messages |
Alt + Arrow Left / Alt + Arrow Right |
Go
back to previous view / forward to next view |
Ctrl + N |
Create
new message |
Ctrl + Shift + M |
Create
new message (from any Outlook view) |
Navigation Pane
Arrow Up / Arrow Down |
Navigate
downward / navigate upward in Navigation Pane. Press space or enter to
select. Press shift + Tab and / or tab to jump between Message List and
Navigation Pane |
Arrow Left / Arrow Right |
Collapse
or expand group in message list |
A...Z |
Jump
to folder with letter typed. If more than one folder exists, immediately
continue typing second or third letter until reaching folder |
F2 |
Rename
folder |
Delete |
Delete
folder |
Message List and Single
Messages
Tab / Shift + Tab |
Cycle
forward / cycle backward between Screen Elements (e.g. Navigation Pane,
Message List, Search, Reading Pane) |
Arrow Down / Arrow Up |
Move
down / move up between messages |
Arrow Left / Arrow Right |
Collapse
/ expand groups (e.g. week) |
Shift + Arrow Down / Shift
+ Arrow Up |
Select
multiple adjacent messages |
Press and hold Ctrl, Arrow
Up / Arrow Down and Space |
Select
multiple non-adjacent messages |
Ctrl + Shift + V |
Move
message to folder |
Insert |
Add
Quick Flag to message |
Ctrl + Shift + G |
Add
Custom Flag to message |
Ctrl + Alt + J |
Mark
message as not junk |
Ctrl + Q / Ctrl + U |
Mark
as read or unread |
Ctrl + Alt + M |
Mark
for Download |
Ctrl + Alt + U |
Clear
Mark for Download |
Ctrl + Shift + W |
Display
blocked content menu. Press Ctrl + Shift + W, then p to download blocked
pictures / images. |
Alt + Enter |
Show
email properties |
Ctrl + Shift + S |
Post
to folder |
Ctrl + Shift + Y |
Copy
item to folder |
Space / Shift + Space |
Page
down / page up through message text in Reading Pane |
Enter |
Open
message |
Ctrl + . / Ctrl + , |
Jump
to next / previous message (in single message view) |
Ctrl + P |
Print
Message |
Most Shortcuts work in Message List and when viewing single messages
Messages
in Compose View
Manage Messages
Tab |
Cycle
between To, Cc, Subject, and Message Body |
Alt + M |
Choose
From account from which to send message |
Alt + U |
Jump
to subject |
Alt + S |
Send |
Ctrl + S / Shift + F12 |
Save
Message |
F12 |
Save
Message as |
Ctrl + Click |
Jump
to URI while in edit mode |
Ctrl + K |
Insert
hyperlink |
Alt + n, then a, f |
Attach
File to message: Insert => Add F |
Alt + n, then a, s |
Add
Signature to message: Insert => Add Signature |
Format Message Body
Ctrl + X / Ctrl + C / Ctrl
+ V |
Cut
/ Copy / Paste |
Alt + O |
Display
Format menu |
Ctrl + Shift + P |
Display
Font dialog box |
Shift + F3 |
Switch
case between all upper, all lower, and first letter upper. |
Ctrl + Shift + K |
Switch
case to / from small capitals |
Ctrl + B |
Switch
format to / from bold |
Ctrl + I |
Switch
format to / from italic |
Ctrl + U |
Switch
format to / from underline |
Ctrl + Shift + L |
Add
/ Remove bullets |
Ctrl + L |
Align
left |
Ctrl + R |
Align
right |
Ctrl + E |
Align
center |
Ctrl + T / Ctrl + Shift + T |
Increase
/ Decrease indent |
Ctrl + [/Ctrl+] |
Increase
/ Decrease font size (or use Ctrl + Shift + ; |
Ctrl + Space |
Clear
formatting (or use ctrl + shift + z) |
Ctrl + Shift + H |
Delete
next word |
Ctrl + Shift + J |
Stretch
paragraph to fit between margins |
Ctrl + Shift + S |
Apply
styles |
Ctrl + T |
Create
hanging indent |
Ctrl + Shift + T |
Reduce
hanging indent |
Ctrl + K |
Insert
hyperlink |
Ctrl + Q |
Remove
paragraph formatting |
Create
Items
Ctrl + Shift + A |
Create
appointment |
Ctrl + Shift + C |
Create
contact |
Ctrl + Shift + L |
Create
distribution list |
Ctrl + Shift + X |
Create
fax |
Ctrl + Shift + E |
Create
folder |
Ctrl + Shift + J |
Create
Journal entry |
Ctrl + Shift + Q |
Create
meeting request |
Ctrl + Shift + M |
Create
message |
Ctrl + Shift + N |
Create
note |
Ctrl + Shift + H |
Create
new Microsoft Office document |
Ctrl + Shift + S |
Post
to this folder |
Ctrl + T |
Post
reply in this folder |
Ctrl + Shift + P |
Create
Search Folder |
Ctrl + Shift + K |
Create
task |
Ctrl + Shift + U |
Create
task request |
Calendar
Shortcuts
Create and Manage
Appointments
Tab / Shift + Tab |
Select
next / select previous appointment in Calendar View |
Ctrl + N |
Create
new appointment (when in Calendar) |
Ctrl + Shift + A |
Create
new appointment (in any Outlook view) |
Ctrl + Shift + Q |
Create
new meeting request |
Ctrl + G |
Set
up recurrence for an appointment or task |
Tab / Shift + Tab |
Jump
to next / previous input field |
Ctrl + F |
Forward
an appointment or meeting |
Ctrl + R |
Reply
to meeting request with message |
Ctrl + Shift + R |
Reply
All to meeting request with message |
Calendar Views
Ctrl + Alt + 1 |
Switch
to Day view |
Ctrl + Alt + 2 |
Switch
to Work Week view |
Ctrl + Alt + 3 |
Switch
to Full Week view |
Ctrl + Alt + 4 |
Switch
to Month Week view |
Alt + 1...0 |
View
from 1 through 10 days |
Navigate Calendar
Ctrl + Tab / F6 |
Move
between Calendar, Task Pad, and Folder List |
Tab / Shift + Tab |
Select
next / select previous appointment |
Arrow Left / Arrow Right |
Go
to previous / next day |
Arrow Up / Arrow Down |
Go
up / down in current view |
Home / End |
Go
to beginning / end of current view |
Page Up / Page Down |
Jump
one page up / one page down |
Shift + Arrow Up / Shift +
Arrow Down |
Day
View: Extend / reduce selected time |
Alt + Arrow Down / Alt +
Arrow Up |
Go
to same day in next / previous week |
Alt + Page Down / Alt +
Page Up |
Go
to next or previous month |
Alt + Home / Alt + End |
Go
to start or end of week |
Ctrl + G |
Go
to date |
Contacts
Shortcuts
F3 / Ctrl + E |
Find
contact or other item |
F11 |
Enter
name in Search Address Books box |
Shift + Letter |
In
Table or List view of contacts, go to first contact that starts with specific
letter |
Ctrl + A |
Select
all contacts |
Ctrl + F |
Create
new message addressed to selected contact |
Ctrl + J |
Create
Journal entry for selected contact |
Ctrl + N |
Create
new contact (when in Contacts) |
Ctrl + Shift + C |
Create
new contact (from any Outlook view) |
Ctrl + O / Ctrl + Shift + Enter
|
Open
contact form for selected contact |
Ctrl + Shift + L |
Create
new distribution list |
Ctrl + P |
Print |
F5 |
Update
list of distribution list members |
Ctrl + Y |
Go
to different folder |
Ctrl + Shift + B |
Open
Address Book |
Ctrl + Shift + F |
Use
Advanced Find |
Ctrl + Shift + . |
In
an open contact, open next contact listed |
Esc |
Close
contact |
Ctrl + Shift + X |
Open
Web page for selected contact (if one is included) |
Alt + D |
Open
Check Address dialog box |
Alt + Shift + 1..3 |
In
contact form, under Internet, display message 1..3 information |
Ctrl + Shift + D |
Dial
new call |
Tasks
Shortcuts
Alt + F2 |
Show
or hide To-Do Bar |
Alt + C |
Accept
task request |
Alt + D |
Decline
task request |
Ctrl + E |
Find
task or other item |
Ctrl + Y |
Open
Go to Folder dialog box |
Ctrl + N |
Create
new task (when in Tasks) |
Ctrl + Shift + K |
Create
new task (from any Outlook view) |
Ctrl + Shift + U |
Create
new task request |
Ctrl + O |
Open
selected item |
Ctrl + P |
Print
selected item |
Ctrl + A |
Select
all items |
Ctrl + D |
Delete
selected item |
Ctrl + F |
Forward
task as an attachment |
Shift + Tab |
Switch
between Navigation Pane, Tasks list, and To-Do Bar |
Ctrl + J |
Open
selected item as Journal item |
Ctrl + Z |
Undo
last action |
Insert |
Flag
an item or mark complete |
Business
Card View
A-Z |
One
or more letters of name that card is filed under or name of field that you
are sorting by will select specific card in list |
Arrow Up / Arrow Down |
Select
previous / select next card |
Home / End |
Select
first / select last card in list |
Page Up / Page Down |
Select
first card on current page / next page |
Arrow Right / Arrow Left |
Select
closest card in next / previous column |
Ctrl + Space |
Select
or cancel selection of active card |
Shift + Arrow Up / Shift +
Arrow Down |
Extend
selection to previous / next card |
Ctrl + Shift + Arrow Up /
Ctrl + Shift + Arrow Down |
Extend
selection to previous or next card, regardless of starting point |
Shift + Home / Shift + End |
Extend
selection to first / last card in list |
Shift + Page Up / Shift +
Page Down |
Extend
selection to first / last card on previous page |
Tab / Shift + Tab |
Move
to next / move to previous field |
Enter |
Move
to next field, or add line to multiline field |
Shift + Enter |
Move
to previous field without leaving active card |
F2 |
Display
insertion point in active field to edit text |
Other
Outlook Shortcut
Ctrl + Alt + S |
Define
Send / Receive groups |
Shift + F9 |
Start
send / receive for current folder, retrieving full items (header, item, and
any attachments) |
Ctrl + B |
Display
Send / Receive progress when send/receive is in progress |
Ctrl + Alt + Shift + F12 |
Save
Form Design |
Ctrl + Shift + F11 |
Save
Form Data |
Ctrl + N when on InfoPath
folder. |
Create
new InfoPath form |
Ctrl + Shift + W |
Select
Message InfoBar and, if available, show menu of commands |
Alt + F11 |
Open
Visual Basic Editor |
Alt + F8 |
Play
Macro |
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