Keyboard Shortcuts For Microsoft Office Word

MICROSOFT OFFICE word KEYBOARD SHORTCUTs

Table of Contents:

1.   Manage Word Documents and View

2.   Navigate in Word Documents

3.   Select Text, Move, and Delete Text

4.   Undo, Copy and Paste

5.   Insert Special Characters, Text Elements, and Breaks

6.   Format Text and Paragraph

7.   Format Paragraphs and Apply Styles

8.   Search and Replace

9.   Ribbons and Navigation Pane

10.   Tables

11.   Outline View

12.   Review Documents

13.   Print Documents

14.   Enter Special Fields

15.   Mail Merge

16.   Other Shortcuts

Manage Word Documents and View

Ctrl + N	Create new document
Ctrl + O	Open document
Ctrl + W	Close document
Ctrl + S	Save document
F12	Save document as
Ctrl + P	Print document/ print preview
Ctrl + F6	Switch between multiple Word documents
Alt, then F, R	Open Recent (file, recent)
Alt + Ctrl + P	Switch to Print Layout view
Alt + Ctrl + O	Switch to Outline view
Alt + Ctrl + N	Switch to Draft view (used to be normal view)
Ctrl + scroll mouse	Zoom in and zoom out
Alt then W, Q	Open Zoom Menu (no native shortcut exists for zoom in/ zoom out)
Alt + Ctrl + S	Split the document window

Navigate in Word Documents

Arrow Left / Arrow Right	Jump one character to the left / to the right
Ctrl + Arrow Left / Ctrl + Arrow Right	Jump one word to the left / to the right
End / Home	Jump to the end of a line / beginning of a line
Arrow Down / Arrow Up	Jump one line down / one-line down
Ctrl + Arrow Down / Arrow Up	Jump one paragraph down / one paragraph up
Page Down / Page Up	Jump one screen down/ one screen up
Ctrl + Page Down / Page Up	Move to beginning of next page / beginning of previous page
Alt + Ctrl + Page Down / Page Up	Jump to top / to bottom of visible window
Ctrl + End / Home	Jump to end / to beginning of document
F6	Cycle through Ribbon/open panes/Status Bar/document window
Ctrl + G or F5	Go to a page, bookmark, footnote, table, comment, graphic, or other location
Alt + Ctrl + Z	Go back to previously edited location in document (up to 4 places)
Shift + F5	Go to the last change or revision. Also works after opening document
Ctrl + Shift + F5	Set, go to and edit bookmarks

Select Text, Move, and Delete Text

Shift + Arrow Right / Arrow Left	Extend selection one character to the right / to the left
Ctrl + Shift + Arrow Right / Arrow Left	Extend selection one word to the right / to the left
Shift + End / Home	Extend selection to the end / to beginning of a line
Shift + Arrow Down / Arrow Up	Extend selection one line down / one-line up
Shift + Page Down / Page Up	Extend selection one screen down / one screen up
Ctrl + Shift + End / Home	Extend selection to end / to beginning of document
Alt + Ctrl + Shift + Page Down / Page Up	Extend selection to end / to beginning of visible window
Ctrl + A	Select all - Extend selection to entire document
Arrow Keys	Cancel selection and return to beginning / to end of selection
F8	Turn Extend Mode on: Extend selection without pressing shift
Enter (in extended mode)	After pressing F8 for Extended Mode, adds one paragraph to selection
Arrow keys, Page up/Page down	Extend selection in Extended Mode:
Shift + F8	Reduce the size of a selection in Extended Mode
Ctrl + Shift + F8, and arrow keys	Select a vertical block of text in Extended Mode
Esc	Turn extend mode off
F2, then move to position and press Enter	Move selected text to different position
Shift + F2, then move to position and press Enter	Copy selected text to different position
Delete / Backspace	Delete one character to the right / to the left (or delete selection)
Ctrl + Delete / Backspace	Delete one word to the right / to the left
Delete	Delete one character to the right or delete selection
Ctrl + Shift + < / Ctrl + Shift + >	Decrease / Increase font size one value

Undo, Copy and Paste

Ctrl + Z	Undo the last action
Ctrl + Y	Redo the last action
Ctrl + X / Ctrl+C / Ctrl+V	Cut / copy/ paste selected text or object
Ctrl + Shift + C	Copy text format
Ctrl + Shift + V	Paste text format
Ctrl + V, then Ctrl, then K	Paste and keep Source Formatting
Ctrl + V, then Ctrl, then T	Paste and keep Text only
Alt + Shift + R	Copy the header or footer from previous section of the document

Insert Special Characters, Text Elements, and Breaks

Alt + Ctrl + C	Insert Copyright symbol
Alt + Ctrl + T	Insert Trademark symbol
Alt + Ctrl + R	Insert Registered Trademark symbol
Alt + Ctrl + E	Insert Euro Currency symbol
Alt + Ctrl + .	Insert horizontal ellipsis (…)
Alt + Ctrl + -	Insert em dash
Alt + Ctrl + [+]	Insert en dash
Alt, then N, U	Insert Symbol (insert menu)
Type character code and press Alt + X	Insert Unicode character, e.g. 20ac
Alt+ Character code on numeric keyboard	Insert ANSI character
Alt + Ctrl + F	Insert a Footnote
Alt + Ctrl + D	Insert an Endnote
Ctrl + K	Insert a hyperlink
Alt + Shift + I	Insert Citation Mark
Alt + Shift + X	Insert Index Mark
Enter	Insert paragraph break
Shift + Enter	Insert line break without breaking paragraph
Ctrl + Enter	Insert page break
Ctrl + Shift + Enter	Insert column break (break table)
Ctrl + Shift + Space	Insert nonbreaking space
Ctrl + Shift + - (Hyphen)	Insert nonbreaking hyphen
Ctrl + -	Insert optional hyphen

Format Text and Paragraph

Ctrl + B	Apply/ Remove bold
Ctrl + I	Apply / Remove italic
Ctrl + U	Apply/ Remove underline
Ctrl + Shift + D	Apply/remove double-underline
Ctrl + Shift + W	Apply/remove words underline (only words, no spaces)
Ctrl + Shift + H	Apply/remove hidden formatting
Ctrl + Shift + A	Apply/remove all Cap
Ctrl + Shift+ K	Apply/remove small capitals
Ctrl + D	Open the Font dialog box
Ctrl + Shift + < / >	Decrease / Increase font size one value
Ctrl + [ / ]	Decrease / Increase font size one point
Ctrl + =	Apply/remove subscript
Ctrl + Shift + =	Apply/remove superscript
Ctrl + Shift + C	Copy formatting
Ctrl + Shift + V	Paste formatting
Shift + F3	Change between all upper-, first letter upper- and all lower-case
Alt + H, 4	Apply strike-through formatting (font dialog)
Ctrl + Shift + Q	Change the selection to the Symbol font
Shift + F1	Reveal Formatting (show all formats of selection)
Ctrl + Alt + H	Apply/remove Highlight Text Features

Format Paragraphs and Apply Styles

Ctrl + R	Right-align paragraph
Ctrl + L	Left-align paragraph
Ctrl + E	Center-align paragraph
Ctrl + J	Justify-align paragraph
Ctrl + M / Ctrl + Shift + M	Indent paragraph from the left and increase / decrease indent
Ctrl + T	Increase hanging indent
Ctrl + Shift + T	Decrease hanging indent
Ctrl + 1	Set line-spacing to single-space
Ctrl + 2	Set line-spacing to double-space
Ctrl + 5	Set line-spacing to 1.5
Ctrl + 0 (zero)	Add or remove one line space preceding a paragraph
Alt + Ctrl + Shift + S	Open or close Styles task pane
Alt + Ctrl + 1	Apply Heading 1 style
Alt + Ctrl + 2	Apply Heading 2 style
Alt + Ctrl + 3	Apply Heading 3 style
Alt + Shift + Arrow Right / Arrow Left	Promote / demote Headings
Ctrl + Shift + N	Apply Normal style
Ctrl + Shift + S	Open Apply Styles task pane (will not close with pressing it a second time)

Search and Replace

Ctrl + H	Open traditional find and replace window
Ctrl + H, then Alt + D	Open traditional find window
Shift + F4	Repeat last find after closing find window
Ctrl + Tab	Jump between find menu and document
Alt + Space, Arrow keys and Enter	Move find menu window
Esc	Close traditional search window if active
Ctrl + F	Open (new) search menu in navigation task pane
Alt, W, K	Open and close Navigation pane (View, Navigation)

Ribbons and Navigation Pane

Ctrl + F1	Show or hide the ribbon
Space or Enter	When in ribbon Open or activate selected item
Alt, W, K	Open and close Navigation pane (View, Navigation)
F6 / Shift + F6	With Navigation Pane open: Switch forward / backwards between (1) Navigation Pane, (2) Bottom Taskbar, (3) Ribbon, and (4) Document
Tab / Shift + Tab	In Navigation Pane: Move through Navigation Pane options

Tables

Arrow Down / Arrow Up	Jump one row down / one row up
Tab / Shift + Tab	Jump to (and select) next / previous table cell
Alt + Home / Alt + End	Jump to first column/ jump to last column
Alt + Page Up / Alt + Page Down	Jump to first row / jump to last row
Ctrl + Arrow Left / Ctrl + Arrow Right	One cell to the left / to the right
Shift + End	Select current table cell
End, then shift + Home	Select content of current table cell
Press and hold shift and press arrow keys repeatedly	Extend selection to adjacent cells
Ctrl+Shift+f8, then press	Extend selection or block
Alt+5 on numeric keypad (with num Lock off)	Select an entire table
Alt + Shift + Arrow Up / Alt + Shift + Arrow Down	Move current row up or down
In first column, press Shift + End	Select row *
In first row press alt + Shift + Page Down	Select column
Shift + Del	Delete columns with columns selected

Outline View

Ctrl + Shift + O	Switch to Outline View
Tab / Shift + Tab /Arrow Right)	Promote / Demote a paragraph (or Alt+ Shift + Arrow Left
Alt + Shift + Arrow Up / Arrow Down	Move selected paragraphs up / down
Ctrl + Shift + N	Demote to body text (set style to normal)
Alt + Shift + + / -	Expand / Collapse text under a heading
Alt + Shift + A	Expand or collapse all text or headings
/ key on the numeric keypad	Hide or display character formatting
Alt + Shift + L	Show the first line of body text or all body text
Alt + Shift + 1	Show all headings with the Heading 1 style
Alt + Shift + N	Show all headings up to Heading n
Ctrl + Tab	Insert a tab character

Review Documents

F7	Choose the Spelling command (Review tab).
Alt + Ctrl + M	Insert a comment
Ctrl + Shift + E	Turn change tracking on or off
Alt + Shift + C	Close the Reviewing Pane if it is open.
Ctrl + Shift + *	Display nonprinting characters.
Alt + F10	Display the Selection and Visibility task pane.
Ctrl + Shift + G	Open the Word Counting dialog box.

Print Documents

Ctrl + P	Print a document (print preview)
Esc	Close print preview
Arrow keys, Page up / Page Down	Move around the preview pages (with focus on preview page*)
Ctrl + Home / Ctrl + End	Move to first page / last page (with focus on preview page)

Enter Special Fields

Alt + Shift + D	Insert Current Date Field
Alt + Shift +P	Insert Page Number Field
Alt + Shift + T	Insert current Time Field
Alt + Shift + I	Insert Mark Citation Field
Alt + Shift + X	Insert Mark Index Field
Alt + Shift + O	Insert Table of Content
Ctrl + F9	Insert an empty field
Ctrl + Shift + L	Insert a LISTNUM field
Shift + F9	Show or hide field code/result of selected field
Alt + F9	Show or hide field codes/results of all fields in document
F9	Update selected fields*
F11 / Shift + F11	Go to the next field/ previous field
Ctrl + Shift + F7	Update linked information in a Microsoft Word source document
Ctrl + Shift + F9	Unlink a field
Ctrl + F11 / Ctrl + Shift + F11	Lock a field / Unlock a field

Mail Merge

Alt + Shift + K	Preview a mail merge
Alt + Shift + N	Merge a document
Alt + Shift + M	Print the merged document
Alt + Shift + E	Edit a mail-merge data document
Alt + Shift + F	Insert a merge Field

OTHER SHORTCUTS

F1	Get Help or visit Microsoft Office.com
Alt + Space	Open the window menu
Alt + F4	Exit Word
Shift + F10	Display a shortcut menu (Simulate right mouse button)
Alt + F3	Create New Building block with selected texts

 

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