Keyboard Shortcuts For Microsoft Office Excel

MICROSOFT OFFICE Excel KEYBOARD SHORTCUTs

Table of Contents:

1.   Navigate Worksheets

2.   Select Cells

3.   Juggle Rows, Columns, and Cells

4.   Edit Cell Content

5.   Duplicate Cells, Rows, and Columns

6.   Undo, Redo, and Repeat Action

7.   Cut, Copy, Paste, and Paste Special

8.   Format Cells

9.   Find and Replace

10.   Formulas

11.   Manage Workbooks

12.   Manage Worksheet Tabs

13.   Freeze, Split, and Hide

14.   Auto Filter

15.   Column Width and Row Height

16.   Navigate Multi-Cell Selections

17.   Comments and Hyperlinks

18.   Pivot Tables

19.   Excel Auto Tables and Data Forms

20.   Group Rows and Columns

21.   Other Shortcuts

22.   MS Excel MOS Certification

Navigate Worksheets

Arrow Keys	Navigate by one cell at a time in any direction
Page Down / Page Up	Move one screen down / up
Alt + Page Down / Page Up	Move one screen right / left
Tab / Shift + Tab	Move one cell to the right / to the left in a worksheet
Ctrl + Arrow Keys	Move to the edge of next data region (cells that contains data)
Home	Move to the beginning of row
Ctrl + Home	Move to the beginning of worksheet
Ctrl + End	Move to the last cell with content of worksheet
Ctrl + G	Display the Go To dialog box
Ctrl + G then type e.g. A50	Go to line 50, Column A
Ctrl + G then type e.g. G1	Go to column G, Line 1

Select Cells

Basic Selects

Shift + Arrow Keys	Extend selection by one cell
Shift + Page Down / Page Up	Extend selection one screen down / up
Ctrl + Shift + Arrow Keys	Extend selection to next non-blank cell
Shift + Home	Extend selection to beginning of the row
Ctrl + A with no data nearby current cell	Select all
Ctrl + A with data nearby current cell	Select all cells in data-containing area. Press twice to select everything
Ctrl + Shift + Home	Extend selection to first cell of the worksheet
Ctrl + Shift + End	Extend selection to last used cell on the worksheet (lower-right corner)
Shift + F8	Lock Selection Extend Mode - Select Cell Range, press Shift + F8, move around, add to selection with Shift + Arrow Keys, etc.
Ctrl + G	Manual selection by row / column via GoTo menu. A:B selects column A thru C, 1:3 selects row 1 thru 3, A1:B3 select cells A1 thru B3, etc.

Column and Row Selection

Shift + Space	Select current row
Shift + Space, then Shift + Arrow Down / Arrow Up	Select current row, then expand selection by one row down / up
Shift + Space, then Shift + Page Down / Page Up	Select current row, then expand selection by one page down / up
Ctrl + Space	Select current column
Shift + Space, then Shift + Arrow Right / Arrow Left	Select current column, then expand selection by one column right / left
Shift + Space, then Shift + Alt + Page Down/ Page Up	Select current column, then expand selection by one screen right / left

Juggle Rows, Columns, and Cells

Shift + Space, then Ctrl + -	Select single row; then delete
Shift + Space, Shift + Arrow Up / Arrow Down, then Ctrl + -	Select multiple rows; then delete
Shift + Space, Ctrl + Shift + +	Select single row; then insert one row above
Shift + Space, Shift + Arrow Up / Arrow Down, then Ctrl + Shift + +	Select multiple rows; then insert the same number rows below
Ctrl + Space, then Ctrl + -	Select single (or multiple) columns, then delete
Ctrl + Space, then Ctrl + Shift + +	Select single row, then insert row below. Select multiple rows to insert multiple rows
Ctrl + Shift + + with row(s) in clipboard and a row selected	Paste Insert - paste row(s) from clipboard and shift existing content downward
Ctrl + Shift + + with column(s) in clipboard and column selected	Paste Insert - paste column(s) from clipboard and shift existing content to the right
Ctrl + Shift + +	With cells that are not complete rows /columns - Open insert cell / row / column menu
Ctrl + -	With cells that are not complete rows /columns - Open delete cell / row / column menu
Shift + Arrow Down, F2, then Ctrl + Enter	Fill single cell content down to all cells selected with Shift + Arrow Down
Shift + Arrow Up, F2, then Ctrl + Enter	Fill single cell content upto all cells selected with Shift + Arrow Down

Edit Cell Content

F2	Edit cell. Press Ctrl + A to move cursor from cell to formula bar. Press Escape to cancel.
Home / End	Jump to beginning / end of cell
Arrow Keys	Navigate by one character left / right or one line up / down
Ctrl + Arrow Left / Arrow Right	Navigate by one word left / right
Shift + Arrow Keys	Select one character to the left / right (or one line up / down)
Shift+ Home / End	Select from the insertion point to beginning / end of cell
Ctrl + Shift + Arrow Left / Arrow Right	Select or unselect one word to the left / right
Delete / Backspace	Delete one character to the right / left of cursor
Ctrl + Delete	Delete from cursor to end of cell
Alt + Enter	Start a new line inside cell
Enter / Shift + Enter	Complete cell entry and move one cell down/ up
Tab / Shift + Tab	Complete cell entry and move one cell right/ left
Ctrl + Enter	Complete cell entry and don't move selection
Ctrl + '	Duplicate value from Cell above into current cell at cursor position
Ctrl + ;	Insert current date at cursor position
Ctrl + Shift + ;	Insert current time at cursor position

Duplicate Cells, Rows, and Columns

Ctrl + D	Fill Down from cell(s) above into current cell(s)
Ctrl + D with a row selected	Duplicate row via fill down - Fill current row with content from row above.
Ctrl + D with multiple empty cells selected	Duplicate content of first cell(s) in first row to all cells in selection downward.
Ctrl + R	Fill Right from cell(s) on the left into current cell(s)
Ctrl + R with a column selected	Duplicate column via fill right - Fill current column with content from column on the left.
Ctrl + D with multiple empty cells selected	Duplicate content first cell(s) in first column to all cells in selection to the right.
Ctrl + '	Duplicate formula from cell above

Undo, Redo, and Repeat Action

Ctrl + Z	Undo
Ctrl + Y	Redo (after undo) or Repeat (e.g. when applying formats)
Alt + 2	Undo list (via quick access). Use Arrow Down to extend undo range.
Alt + 3	Redo list (via quick access). Use Arrow Down to extend redo range.
Alt + Enter outside edit cell mode	Repeat last action. E.g. try to set a cell bold with Ctrl + B, then go to a different cell and press Alt + Enter; great to cascade formatting across multiple cells

Cut, Copy, Paste, and Paste Spacial

Ctrl + X	Cut cell(s) to clipboard
Ctrl + C	Copy cell(s) to clipboard
Ctrl + V	Paste cell(s) from clipboard
Ctrl + +	Insert Paste - Paste cell and push content downward or rightward. Works great for entire rows and columns.
Ctrl + Alt + V	Open Paste Special Menu (requires a prior copy to Clipboard)
Ctrl + Alt + V, then V, Enter	Paste Values
Ctrl + Alt + V, then T, Enter	Paste Formats
Ctrl + Alt + V, then E, Enter	Paste Transposed
Ctrl + Alt + V, then W, Enter	Paste Column Width
Ctrl + Alt + V, then U, Enter	Paste Values and Number Formats
F3	Paste a defined name into a formula

Format Cells

General Cell Format

Ctrl + Alt + V, then T and Enter	Copy a cell via Ctrl + C, then via Paste Special, paste format of that cell to current cell
Alt + Enter	Repeat a previous cell format action on current cell
Ctrl + 1	Open Format Cells dialog with last selection active
Ctrl + Shift + F	Open Format Cells dialog with Font Tab active

Font Face, Font Decoration, and Cell Color

Ctrl + B	Apply / remove bold format
Ctrl + I	Apply / remove italic format
Ctrl + U	Apply / remove underline format
Ctrl + 5	Apply / remove strikethrough formatting
Alt + H, FF	Home select Font Face; type font name supported by auto-complete, or use Arrow Down to select.
Alt + H, FS	Home select Font Size; use Arrow Key, then Enter to change size
Alt + H, FC, Escape, Enter	Assign current font color to selection via Home Font Color. While escaping the font-color drop-down, the focus stays on the icon; simply press Enter to assign the current color.
Alt + HH, Escape, Enter	Assign current fill color to selected cell color via Home Highlight Cell. While escaping the highlight drop-down, the focus stays on the icon; simply press Enter to assign the current color.
Alt + HH, then N	Set to No fill color

Number Formats

Ctrl + Shift + ~	Apply the general number format (e.g. 1000)
Ctrl + Shift + 1	Apply the number format with two decimal places, thousands separator (e.g. 1,000.00)
Ctrl + Shift + 2	Apply the time format with the hour and minute, and indicate AM or PM
Ctrl + Shift + 3	Apply the date format with the day, month, and year
Ctrl + Shift + 4	Apply the currency format with two decimal places (e.g. $1,000.00)
Ctrl + Shift + 5	Apply the percentage format with no decimal places (e.g. 10%)
Ctrl + Shift + 6	Apply the scientific number format

Alignments

Alt + H, AL	Align Left
Alt + H, AR	Align Right
Alt + H, AC	Align Center
Alt + H, AT	Align Top
Alt + H, AM	Align Middle
Alt + H, AB	Align Bottom

Wrap and Merge

Alt + H, W	Wrap or unwrap text (Home - Wrap Text)
Alt + H, MM	Merge cells - Merge
Alt + H, MU	Merge - Unmerge
Alt + H, MC	Merge and Center
Alt + H, MA	Merge Across (merge all columns, but not rows in selection)

Border Shortcuts

Alt + H, BM	Home - Border - Menu; technically it says 'more'.
Alt + T (in border menu)	Toggle Top border
Alt + B	Toggle Bottom border
Alt + R	Toggle Right border
Alt + L	Toggle Left border
Alt + H	Toggle Horizontal interior border
Alt + V	Toggle Vertical interior border
Alt + U	Toggle Upwards diagonal border
Alt + D	Toggle Downwards diagonal border
Ctrl + Shift + &	Add outline borders from cell or selection
Ctrl + Shift + -	Remove outline borders from cell or selection

Find and Replace

Ctrl + F	Display the Find and Replace dialog box (with find selected)
Ctrl + H	Display the find and replace dialog box (with replace selected)
Escape	Close the find and replace dialog Box (with focus on dialog box)
Shift + F4	Find next (with search box closed)
Ctrl + Shift + F4	Find previous (with search box closed)
Alt + Tab, or Ctrl + F / H when losing focus	Toggle focus between find / replace dialog box and worksheet
Alt + F	Find next with find dialog box active
Alt + I	Find all with find dialog box active
* in search option	Use as asterisk for searching multiple characters
? in search options	Use as wildcard for searching any single character, Use '~' before '?' when searching special characters. ~* searches for * ~~ searches for ~ ~? searches for ?

Formulas

Basics

=	Start a formula
Alt + =	Insert the AutoSum formula
Ctrl + A with formula present	Edit formula in formula Bar
Ctrl + Shift + U	Expand / collapse formula bar
F4	After typing cell reference (e.g. =E4) makes reference absolute (=$E$4). Repeat if you want to toggle from absolute reference to partial or complete removal ($E$4 -> E$4 -> $E4 -> returning to E4.
Shift + F3 with empty cell	Display the 'insert function; dialog box
Shift + F3 with formula present	Edit arguments of formula at cursor position
Alt + H, FD, U	Select all Formulas (Home - Find - Formulas
Ctrl + Shift + Enter with array formula	Enter a formula as an array formula. Formula bar will show this as e.g. {=SUM(A1:A3*B1:B3)} which is the sum of A1*B2+A2*B2+A3+B3. This is an easy and concise method. Remember that each time editing the formula will require the Ctrl + Shift + Enter. Some keyboards seem to distinguish between left and right Shift key
Ctrl + ~	Show/ hide all formulas. This will automatically extend all column widths which reverses when pressed again
Ctrl + '	Duplicate formula from cell above
F3	Paste named range in formula
Ctrl + Backspace	When navigated away while editing formula; jump back to active cell while keeping formula intact.

Trace Dependents and Precedents

Ctrl + [	Select direct precedents
Ctrl + Shift + [	Select all precedents
Ctrl + ]	Select direct dependents
Ctrl + Shift + ]	Select all dependents

Manual Calculation

F9	Calculate all worksheets in all open workbooks
Shift + F9	Calculate the active worksheet
Ctrl + Alt + F9	Calculate all worksheets in all open workbooks, regardless of whether they have changed since the last calculation
Ctrl + Alt + Shift + F9	Recheck dependent formulas, and then calculates all cells in all open workbooks, including cells not marked as needing to be calculated

Manage Workbooks

Open and Save Workbooks

Ctrl + O	Open file via standard open dialog box
Alt + F, O	File Open via Excel file manager
Alt + F, O + 1...9	Open recent file (1 thru 9)
Alt + F, O, Y, 1...Z	Open recent file (10 upwards)
Alt + F, O, K	File Open from One Drive Link
Ctrl + S	Save File with current file name
F12	Save file as via standard save dialog box
Alt + F, A	File Save as via Excel file manager
Alt + F, A, K	File Save to One Drive Link
Escape	Exit open/ save menu

Print Workbooks

Ctrl + P	Print. If it doesn’t work, use the key options below
Alt + F, P	Open File Print menu
I in Print Menu	Select printer
Alt + P if Key Tips disappear	Return Print key tips / options
V in Print Menu	Focus on View pane; use arrow keys to forward/ backward preview pages
G in Print Menu	Page setup
N in Print Menu	Set Number of copies

Manage Worksheet Tabs

Ctrl + Page Down/Page Up	Move to the next/ previous worksheet in current workbook
Alt + H, IS	Insert worksheet (Home - Insert Sheet)
Alt + H, DS	Delete worksheet Home - Delete Sheet
Alt + H, OR	Rename worksheet (Home - Format - Rename worksheet)
Alt + H, OM	Move worksheet (Home - Format - Move worksheet)
Alt + H, OT	Worksheet tab color, continue with mouse or arrow keys (Home - Format - Tab color)

Freeze, Split, and Hide

Alt + W + FF	View - Freeze or unfreeze; unfreeze works for any Freeze Setting
Alt + W + R	View - Freeze first visible Row on screen
Alt + W + C	View - Freeze first Column on screen
Ctrl + 9	Hide selected rows
Ctrl + Shift + 9	Unhide hidden rows within the selection
Ctrl + 0	Hide selected columns
Shift + F10, then U	Unhide selected columns (Ctrl + Shift + 0 doesn’t work sometimes)
Alt + WS	Split or Unsplit Worksheet at current position

Auto Filter

Ctrl + Shift + L	Turn Auto filter on or off. Select table as necessary but many times Excel figures out what you want.
Alt + Arrow Down	On the field with column head, display the AutoFilter list for the current column. Press Escape to cancel
Arrow Down / Arrow Up and Space	Select the next / previous item in the AutoFilter list
Alt + Arrow Up	Close the AutoFilter list for the current column
Home / End	Select the first item / last item in the AutoFilter list

CoLumn Width and Row Height

Alt + HO	Home - Format Worksheet
H	Set row Height
A	Auto fit row height
W	Set column Width
I	Auto fit column width (Based on current cell; mark column if you want to auto fit column based on widest cell)
D	Set Default width (for all columns that haven't been changed yet)

Navigate Multi-Cell Selections

All these shortcuts assume multiple cells have been selected. Try with at least 2-3 columns and rows.

Tab / Shift + Tab	Move active cell right / left in selection
Enter / Shift + Enter	Move active cell down / up in selection
Shift + Backspace	Select only the active cell when multiple cells are selected
Ctrl + Backspace	Show active cell within selection; helps with large selections when active cell is off screen
Ctrl + .	Move clockwise between the four corners of a selection
Ctrl + Alt + Arrow Right / Arrow Left	Move to the right / to the left between non-adjacent selections (with multiple ranges selected)
Arrow Keys with active Selection	Cancel Selection

Comments and Hyperlinks

Ctrl + K	Insert or edit hyperlink (for complete cell only)
Shift + F10, then R	Remove one or multiple hyperlink(s)
Shift + F2	Insert / edit a cell comment
Ctrl + Shift + O	Select all cells with comments
Shift + F10, then M	Delete single comment (or multiple with multiple comments selected)

Pivot Tables

Creating Pivot Tables with Shortcuts only seems to be nearly impossible; managing existing tables is doable.

Alt + NV	Insert PivotTable after selecting data range. Follow up with Alt + E for existing worksheet if desired, Tab, and type the cell reference where it should go (e.g. C1)
F10 + R	Refresh PivotTable
Ctrl + -	Hide selected item
Alt + Arrow Down in header	Unhide item(s) by opening header drop-down and using Arrow Keys and Space to unhide item
Type over any field with the value hidden	Unhide item(s) (assume you have two fields 'color', and 'size' and you hid 'color'. Go into 'size' field and type 'color' - this will unhide the 'color' field
Type over any field with another field in same table	Flip current field value with the value typed
Ctrl + Shift + *	Select the entire PivotTable report
Alt + Shift + Arrow Right	Group selected PivotTable items
Alt + Shift + Arrow Left	Ungroup selected PivotTable items when on group header
ALT + JTX	Expand all fields
ALT + JTP	Collapse all fields
Ctrl + Shift + +	Insert pivot formula / calculated field
Alt + F1	Create Pivot Chart in same Worksheet
F1	Create Pivot Chart in new Worksheet

Excel Auto Tables and Data Forms

Auto Tables

Ctrl + T	Create auto Table from selection
Shift + Space	Select table column
Ctrl + Space	Select table row

Data Forms

Tab / Shift + Tab	Move to the next / previous field which can be edited
Enter / Shift + Enter	Move to the first field in the next / previous record
Page Down / Page Up	Move to the same field 10 records forward / back
Ctrl + Page Down	Move to a new record
Ctrl + Page Up	Move to the first record
Home / End	Move to the beginning / end of a field

Group Rows and Columns

Alt + Shift + Arrow Right	Group rows or columns
Alt + Shift + Arrow Left	Ungroup rows or columns
Alt + AH	Data Hide detail
Alt + AJ	Data Show Detail (j is next to h on keyboard that’s probably why they picked 'J' instead of something else)
Ctrl + 8	Display or hides the outline symbols

OTHER SHORTCUTS

Ctrl + F1	Minimize / restore Excel ribbons
Ctrl after selecting at least 2 rows and 2 columns	Display format, chart, totals, tables, and sparklines menus
Shift + F7	Display the thesaurus dialog box
F7	Display the spelling dialog box
Alt + F, IE	"Enable Editing for protected view (File Info Enable Editing)
Alt + F4	Close Excel
F1	Help
Alt + '	Style dialog box
Ctrl + F3	Define a name or dialog
Ctrl + Shift + F3	Create names from row and column labels
Alt + F1	Create and insert chart with data in current range as embedded Chart Object
F11	Create and insert chart with data in current range in a separate Chart Sheet
Alt + F11	Open VBA editor window
Ctrl + F6	Scroll between open workbooks
Alt + F8	Display macro dialog box
Alt + ASCII Code	Enter ASCII code, e.g. Alt+0169 inserts © Symbol

 

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